Executive Assistant to the Leadership Team

At Dealr, Inc., we’re reshaping the automotive industry with two dynamic offerings: dealr.cloud and Dealer Title Solutions (DTS). As a forward-thinking SaaS company, we provide dealr.cloud, an all-in-one management solution that’s helping independent dealerships streamline their operations and support their revenue growth. Meanwhile, DTS, born from our rich heritage of automotive expertise, is transforming Colorado’s title and registration processes with a sleek, electronic approach.

Why join us? Our Colorado-based team is passionate, talented, and customer-focused. We’re proud to offer innovative, user-friendly software solutions that revolutionize dealership operations—whether it’s through dealr.cloud’s comprehensive management capabilities or DTS’s seamless electronic title processing. We’re growing rapidly and expanding our reach, with a stable market share and a commitment to driving continuous improvement.

By joining our team, you’ll be an integral part of our journey toward innovation, directly shaping the future of the industry and enabling dealership success every day.

Check us out:

dealr.cloud: https://dealr.cloud

Dealer Title Solutions: https://dealertitlesolutions.com

Executive Assistant to the Leadership Team

We are looking for an exceptionally organized and proactive Executive Assistant to the Leadership Team to support three key members of our executive team: the VP of Sales & Marketing, VP of Client Success, and Director of DTS. This role is essential in accelerating their productivity, managing critical communication, and keeping day-to-day operations running smoothly. You’ll be a trusted partner who anticipates needs, manages complex logistics, and ensures our leaders can focus on driving the business forward.

This position is ideal for someone who thrives in a fast-paced environment, loves solving problems, and is passionate about helping others succeed. You’ll be balancing the priorities of three high-performing leaders, supporting each with focus and care, while maintaining communication and transparency about shifting priorities. Experience managing multiple executives and competing demands will set you up for success in this vital role.

What you’ll do

• Manage complex calendars, coordinate meetings across multiple time zones, and mitigate scheduling conflicts.

• Anticipate needs and proactively identify and resolve potential issues before they arise.

• Handle email management, inbox organization, and communication prioritization for supported executives.

• Balance and communicate priorities across the three leaders you support, ensuring alignment, workload balance, and transparency about competing deadlines or shifting priorities.

• Coordinate and schedule client calls, including for high-risk or escalated situations, and gather key information as needed.

• Oversee office organization, including workspace management, supplies, and clerical operations.

• Book and manage travel, meeting logistics, and act as the primary point of contact for anyone seeking time or information from supported leaders.

• Support internal and external communications, ensuring professionalism and accuracy across all touchpoints.

• Plan and execute internal and client-facing events with attention to detail and creativity.

• Assist with presentation planning and preparation.

• Pull reports and assist with data and spreadsheet management.

• Provide hiring support, including scheduling interviews, reference checks, and candidate coordination to keep recruiting processes moving efficiently.

• Assist with internal projects, some lasting weeks, others months or longer, to help move initiatives forward with precision and accountability.

• Maintain confidentiality, professionalism, and reliability while working independently to solve problems and execute priorities.

• Work seamlessly across multiple technology platforms with exceptional efficiency and accuracy.

• Handle other responsibilities as may be required for administrative and executive assistant support.
  
  

Who you are

• A Master Multitasker: You juggle multiple executives, priorities, and projects with ease while maintaining focus on what matters most.

• A Great Communicator: You’re confident on the phone, in person, and in writing. You know how to communicate clearly and professionally at all levels.

• A Creative Problem Solver: You anticipate challenges, think quickly on your feet, and consistently find smart, practical solutions.

• Tech Savvy: You’re comfortable using multiple software tools and systems. You pick up new technologies faster than most.

• Detail-Oriented: You catch the small things that make a big difference. You double-check your work, stay on top of the details, and take pride in producing accurate, thorough, and polished results.

• A Seasoned Project Manager: You thrive on organization, deadlines, and seeing complex initiatives through to completion.

• A Go-Getter: You take ownership, move fast, and get things done while maintaining a calm, professional demeanor.

• Super Teachable and Flexible: You adapt quickly to new priorities, feedback, and the fast-paced rhythm of an evolving organization.

• Tremendously Trustworthy: You handle confidential information with the highest level of discretion and integrity.

• A People Person: You enjoy building relationships across teams and serve as a reliable, professional point of contact.

Benefits:

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Flex Spending Account

• Life Insurance

• 401k (2026)

• Paid Holidays

• Paid Time Off (vacation/sick)

• Hybrid Work from Home Schedule (after initial 30 days)

  
  This role is designed for an individual who is eager to contribute to our company's growth while embracing the challenges and rewards of a fast-moving environment. If you're driven by excellence and ready to make a significant impact, we'd love to have you join our team.